Example RFQ workflow

Custom machined shaft and sleeve RFQ workflow for heavy equipment parts.

A distributor wants to prepare a trial order for custom machined sleeves and shafts used in construction and mining equipment repair.

Send RFQ Case notes

Important note

This is a scenario-based RFQ note for SEO and buyer education. It does not claim a completed customer project or shipment.

Buyer typeHeavy equipment parts distributor

Product focusShafts, sleeves, spacers, flanges, bushings, and bearing seats

RFQ challengeThe inquiry includes several custom parts with different materials and tolerances, so each line needs drawing status, process notes, and inspection requirements.

Evidence needed before quote

2D drawings, 3D files, sample photos, or sketches with dimensions
Material grade, substitute material notes, and heat treatment requirement
Critical tolerance, roughness, thread, groove, hole, and fit surface details
Trial order quantity, batch quantity, and sample approval requirement
Packing, destination port, and inspection scope

Review workflow

Split the custom part list into one line per drawing and process path.
Check whether dimensions, tolerances, material, and heat treatment are complete.
Separate sample approval from batch production timing.
Confirm inspection and packing requirements before supplier quotation.

Manual review outcome

The RFQ becomes a clear custom production list that can be reviewed for process feasibility, sample cost, MOQ, lead time, and batch inspection.

RFQ desk

Use this workflow to prepare your own inquiry.

Send the available evidence first. Price, sample, lead time, payment, and compliance details are confirmed manually after supplier review.

Start RFQ